25 Jan Trappers Advisory Committee Meeting Agenda and Materials
The 4th and final Trappers Advisory Committee Meeting will take place on January 31, 2019 from 9am-5pm and February 1st from 8am-mid-afternoon at the FWP Headquarters in Great Falls at 4600 Giant Springs Road.
SESSION OBJECTIVES
1. For the public in attendance, affirm the Committee’s Charter and roles in the process including the public comment time each day, and briefly review the collaborative process and timeline.
2. Complete and come to agreement on outcomes per the individual “Important Questions”.
3. Come to agreement on/list recommendations related to the 2018 Trapping regulations and 1999 Trapping Committee report.
4. Draft a “recommendations” document and agree on how recommendations will be presented to the Department (Commission?).
5. Confirm remaining work for the Committee and if necessary, lay out a calendar for that work.
AGENDA
Thursday, January 31: 9:00 AM to Noon
* Welcome and Happy New Year – John Vore (FWP Game Management Bureau Chief)
* For the public in attendance, complete Objective 1 above including the Committee’s discussion ground rules.
* Introduce the public in attendance and announce public comment times.
* Committee member warm-up:
* What’s new in the operating environment/trapline sensibilities as pertaining to the Committee’s work?
* Update on a mandatory Trapper Education Program from FWP – Quentin Kujala and/or Hank Worsech, FWP legislative liaisons.
* Mapping out today/tomorrow’s meeting:
* Approve/edit the 3rd meeting summary/October 7 “Work in Progress” document including previous Committee products
* Note new material received by the Committee/on the website since the October meeting
* Complete remaining “Important Questions as follows (prioritized by the Facilitator: (1) K; (2) H/F/G); final review on D, E, J
* Last time – review of “Important Questions
Noon to 12:45 PM
* Public comment period
* Working lunch while Committee members hear public comment
Afternoon: 1:00 to 5:00 PM
* Work on… complete the following from Important Question K – What do we need to discuss about 24-hour trap checks, mandatory trap checks, etc.?
* Drafting collective desired vision
* Agreeing on applicable Guiding Principles and use them to spawn potential solutions
* Potential solutions – Yours as well as solving the other guy’s issue
* Possible unintended consequences? Possible mitigation?
* Coming to agreement
* Complete Trap Free Zones; Dispatch; Beaver; Wolf; Lion; Injury Assessment
Summarizing today’s meeting; prepping for tomorrow
Friday, February 1: 8:00 to 11:45 AM
Continuing Work on… Completing the following related to Important Questions:
* Remaining parts of Question K
* Finalizing Important Questions H/F/G); final review on D, E, J
* Last time – review of “Important Questions”
Agreeing on Possible Additions to the Recommendations
* Come to agreement on/list any recommendations related to the 2018 Trapping regulations and 1999 Trapping Committee report.
11:45 to 12:30 PM
* Public comment period
* Working lunch while Committee members hear public comment
Afternoon: 12:45 to Mid Afternoon
Refocusing
Drafting a Recommendations Document and Process
* Draft a “recommendations” document
* Determine how recommendations should/will be presented to the Department (Commission?)
Where do we go from here?
* Identify any remaining work for the Committee and if necessary, lay out a calendar for that work.
* Tasks and timeline related to those tasks – Committee members, John and FWP, facilitator
* How will Committee communication continue in the next several months?
* How… when will we call this complete?
Trapping Committee Discussion Ground Rules
* Listen actively and honorably.
* Manage your own communication (allow the other to finish; avoid side conversations at the table unless part of the process).
* Allow the facilitator to remind individuals/the group about the ground rules.
* Arrive at common definitions… and use them.
* Respect each individual’s right to their opinion – even if you don’t agree.
* Define problems and seek solutions – rather than finding opportunities to further one’s agenda.
* Encourage data… science-based discussion and solutions. Use data to explore “fair standards”.
* Do your homework so you are prepared for the next meeting.
* Work to find consensus. When agreement is not reached, allow the facilitator to use an interest-based approach to try to build a collaborative solution. When agreement still cannot be reached, the group will decide how to forward their outcome on that issue to the Department/Commission. If a Committee member is absent, the group will move ahead rather than revisiting issues.
* Refer media contacts to John Vore.
* Refer questions from others to the meeting summaries on the Department website.
* Avoid using email to build agreement or cliques around a particular solution.
Steps in the Facilitated Interest-Based Collaborative Process
* Revisit/affirm the ground rules and any needed process agreements
* Look at “hard facts”
* Identify Committee member “interests”; work toward mutual understanding of interests
* Identify “Important Questions” that need to be discussed… addressed in this process in order to reach consensus recommendations
* Agree on a set of “guiding principles”
* Problem-solve to get to agreement around the “Important Questions”
* Develop collective recommendations
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