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MWGA is now hiring for the position of Executive Secretary. Please submit your resume and cover letter to Call (406) 450-3429 with questions. Deadline for submission is January 17. View job description and qualifications below.


Dear Applicant for Montana Wool Growers Executive Secretary;

Thank you for your interest in the Executive Secretary position with Montana’s oldest agricultural organization.  The Montana Wool Growers has a long and proud history of serving the needs of our producers on a state and national level since 1883 and looks forward to assisting them for many generations to come.

The qualifications of the Executive Secretary are listed below. The main functions are to keep the board informed of finances and potential concerns, keep membership updated and educated through four issues of the magazine and electronic outlets, conduct a successful Montana Ram and Ewe Sale annually in Miles City, plan and organize the annual convention in Billings, assist the Montana Lamb Jam planning committee with administrative duties, work cooperatively with Montana State University and the American Sheep Industry, and communicate with Attorney Jim Brown on association policy and board decisions.  The successful candidate will be a self-starter and demonstrate excellence in communication skills and integrity.  Previous experience in the sheep industry is preferred, but not a requirement.  The association is in good condition financially and currently enjoys good standing in Montana’s agricultural community.


The timeline for application is as follows:

January 17, 2020:       Deadline for applications

February 5-6:              Interviews (Lewistown, MT)

February 10-12:          Reference checks

February 12-14:          Job offered

Resume and cover letter should be sent as pdf via email by January 17th to:

Jesse Thompson

The cover letter should express why you are applying for the position and how past experiences, employment, and education qualify you for the position.  A standard resume should also include three professional references.  References will be checked.  Salary will be negotiated upon successful completion of the interview process.  For the successful candidate, this position allows a working relationship with some of the most influential and progressive producers, state and national legislators, and leaders of other state and national producer organizations.


The mission of the Montana Wool Growers Association is to promote and preserve the general welfare of the sheep and wool industry in Montana.

Executive Secretary of the Montana Wool Growers Association

General Office

  • Carry out daily duties including promptly answering phone, email and daily correspondence
  • Maintain records of current dues and solicit dues from those overdue
  • Deposit all money received and pay bills on time and maintain standing with Sec of State
  • Work with accountant on keeping association books up to date and coded properly
  • To maintain all office records, files, and office equipment
  • Organize meetings and conference calls of the Board of Directors
  • Record minutes of all board meetings and MWGA Annual Meeting
  • Implement and carry out the policy of the Association
  • Represent the Montana Wool Growers at producer meetings
  • Carry out all directives of the Board of Directors and officers
  • Work cooperatively with the Montana State University Sheep Extension Specialist and Wool Lab
  • Maintain Association website and social media accounts

Public Affairs

  • Work with the MWGA Director of Public Affairs
  • Communicate Wool Grower political issues to members, the press, government employees, and elected officials Montana Ram and Ewe Sale
  • Serve as manager of the Montana Ram Sale
  • Serve as secretary to the Montana Ram Sale Committee
  • Solicit and organize applications from ram consignors for sale committee
  •  Inform consignors of committee decisions and collect entry fees
  • Rent fairgrounds and buildings; hire auctioneer, veterinarian, and needed labor, arrange for bedding and hay, & purchase liability and animal insurance.
  • Advertise the sale, make arrangements with Brand Inspectors, get Dept. Livestock sale permit
  • Develop sale order, Ram and Ewe Sale catalog, organize health paperwork for sale veterinarian
  • Organize Wednesday night social, sale day lunch, and solicit donations
  • Work cooperatively with Ewe Sale manager and committee
  • Help organize and finance the MSU Sheep Seminar on Wednesday
  • Contract with business to provide internet broadcast of both sales and online catalog

Montana Wool Growers Education & Research Endowment Fund (Memorial Fund)

  • Serve as secretary/treasurer of the Wool Grower Memorial Fund
  • Receive and deposit donations
  • Send receipt to person making donation and notice of donation to family of deceased
  • Keep record of donations and publish list in Montana Wool Grower magazine
  • Submit proper tax forms for the fund

Montana Wool Grower Magazine

  • Publish four issues per year
  • Collect and write articles for magazine
  • Sell advertising
  • Maintain updated mailing list and contact information of wool pools and other contacts
  • Experience using Adobe Indesign, Photoshop, Illustrator preferred but not necessary

Montana Lamb Jam

  • Sell tickets to event online and keep organized
  • Apply for grant funding to help fund event
  • Advertise the event and obtain liability insurance
  • Pay bills associated with event


  • Work with hotel on what facilities are needed
  • Work with hotel on meals
  • Plan program and contact speakers
  • Organize registration and vendors
  • Plan and organize speed shear fundraiser
  • Coordinate with Make It with Wool on rooms and Fashion Review at banquet
  • Organize silent and live auctions and solicit donations
  • Oversee all aspects of convention to ensure that it runs smoothly
  • Manage online registration, prepare name badges and registration packets

American Sheep Industry

  • Update mailing list in May
  • Recruit and maintain MT producers on various committees
  • Apply for and report on various grants funded through ASI


  • Agriculture and livestock background or experience desired
  • The ability to work with little or no supervision and manage large numbers of volunteers
  • Experience with computers and knowledge of smartphone use mandatory.  Experience with WordPress, Canva, Full Microsoft Suite, Facebook, Instagram desired.
  • Good record keeping skills, public speaking, organizational skills, and ability to multitask.
  • Secretary must provide space for office
  • Association owns an 8 X 26 foot enclosed trailer for storage of records.  It should be parked reasonably close to office to allow secretary to store and retrieve records

Job Description from Bylaws:

Article V, Section 4 – Secretary

The secretary shall issue notice for all meetings; shall keep the minutes; shall have charge of the corporate seal, books and records of the MWGA; shall sign with and attest to the president’s signature on such instruments as require his signature or attestation; and shall make such reports and perform such other duties as are incident to his office and as are properly required of him by the board of directors.

The secretary shall hire and direct such employees as are necessary for the management of the office of the MWGA.  The secretary shall determine the compensation of the employees hired.


Article V, Section 5 – Treasurer

The treasurer shall have custody of all monies and securities of the MWGA and shall keep accurate books of account.  He shall sign or countersign such instruments as require his signature and shall perform all other duties incident to his office or which are properly required of him by the board of directors; and if required by the board of directors, he shall give to the MWGA bond for the faithful performance of his duties.

Established in 1883

Montana Wool Growers was established in 1883, making it the states oldest agriculture organization in Montana. Montana Wool Growers Association advocates for, and works on behalf of, Montana’s farm and ranch interests, namely Montana’s sheep industry.

Montana Wool Growers Association also seeks to promote the economic health of Montana and Montana’s agriculture industry and the Montana communities, businesses and people supported by agriculture.



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